TALLY ERP9

ORDERS INTRODUCTION

PURCHASE ORDER AND SALES ORDER

Purchase Order and Sales Order can be created in Tally by activating necessary Features. After generating Purchase Order, it can be sent to the supplier of goods. Stock Summary shows the Order position. In Purchase Order Book, we can see all the Purchase Orders we placed and in Sales Order Book, we can see all the Sales Orders we received.

Altering a Purchase Order

Once created ‘Purchase Orders’ may be altered by following the steps given below:

· Gateway of Tally
· Display
· Day Book
· Select the Purchase Order
· Alter and Accept

Deleting a Purchase Order

Similarly, if we decide not to place the existing Purchase Order, it can be deleted as given below:

· Gateway of Tally
· Display
· Day Book
· Select the ‘Purchase Order’ to be deleted
· Press Alt+D

‘Sales Order’ can also be created/altered/deleted by following the above mentioned steps

Exercise 1:

Prepare a Purchase Order with the following particulars:

Purchase Order: Date 01.04.2013
Party’s Name: Videocon Ltd.

Give the particulars under ‘Buyer’s Details’, ‘Order’s details’ and ‘Despatch details’.

Supplier : Videocon Ltd.
Address : No.1, ABC Colony, Chennai-25
Terms of Payment : 2 Installments
Other References : Nil
Terms of Delivery : Payment after delivery
Despatch through : Lorry
Destination : Velachery
Order No : PO/111
Name of the item : Videocon Color T.V.
Due on : 01.05.2013
Godown : Tambaram
Quantity :100
Rate : Rs.14,000 per set
Amount : Rs.14,00,000

Under Accounting Details, enter the following:

Particulars : Purchase
Amount : Rs.14,00,000

Narration: Being 100 sets of Videocon Color TV ordered.
Accept.

Post the following transaction:

80 Sets of Videocon Color TV bought on 01.05.2013 against Purchase Order No.PO/001 from 'Videocon Ltd.'

01.05.2013:
Purchases a/c ..........Dr.
        To Videocon Ltd. a/c
(Being 80 Videocon CTVs bought from Videocon Ltd. at Rs.......... each: Godown : Velachery)

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Display the Sales Orders

¨Gateway of Tally ¨Display -> Inventory Books -> Sales Order Books

Display the Stock Position

Gateway of Tally --> Stock Summary --> Stores --> Soap --> Click Auto Column --> Select ‘Orders and Stock Details’

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Exercise 2: Prepare a Sales Order, with the following particulars:

Sales Order date : 01.05.2013
Party A/c Name : Chitra & Co.

Give the particulars under ‘Buyer’s Details’, ‘Order’s details’ and ‘Despatch details’ :

Supplier : Chitra & Co..
Address : 54/32, 1st Main Road, Chennai-36
Terms of Payment : 3 Installments
Other References : Nil
Terms of Delivery : Payment after delivery
Despatch through : Lorry
Destination : Egmore
Order No : SO222
Name of the item : Lux
Due on : 01.06.2013
Godown : Tambaram
Quantity : 1000
Rate : Rs.9 each
Amount : Rs.9000

Under Accounting Details, enter the following:
Particulars : Sales
Amount : Rs.9000

Now post the following Transaction:
Order No.SO222
Date: 01.06.2013
Sold 1000 pcs. of Lux soap @ Rs.9 each on Credit to Chitra & Co.

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COMPANY NAME : POSO & Co.

ACTIVATION:

1. F11:Features
2. Inventory features
3. Allow Purchase Order processing? = yes
4. Allow Sales Order processing?=yes
5. Accept.

HOW TO GENERATE A PURCHASE ORDER?

1. Gateway of Tally
2. Inventory Vouchers
3. Order Buttons
4. Alt+F4 (Purchase Order)
5. Alt+F5 (Sales Order)
6. Give the details
7. Accept

Accounting Voucher Types x Inventory Voucher Types

HOW TO VIEW THE PURCHASE ORDER OUTSTANDINGS?

1. Gateway of Tally
2. Display
3. Statements of Inventory
4. Purchase Order outstanding (or)
5. Sales Order outstanding
6. Give period
7. View the details

HOW TO PRINT THE PURCHASE ORDER?

1. Select and open Purchase Order from day book
2. Alt+P (print preview)
3. Alt+P (print)